Donation Requests - Six Steps to prosperous Fundraising With Craft Shows
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In today's cheaper with clubs shutting down and unemployment on the rise, a lot of citizen today in all age ranges are getting into development & selling their crafts as a way to make money due to job loss supplement their unemployment or to supplement disability and retirement income. Many crafters are well trying to build a company by showing at craft fairs too.
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Fundraising with craft shows take a dinky bit more effort, time and society to set up but if you have a large enough society to delegate out the distinct responsibilities, the end effect is a lot of fun, meeting new citizen and raising funds and awareness.
How do you get started? effect these steps to a victorious craft fair fundraiser:
1. Find the location
First, you need a place for citizen to set up. Craft fairs can be set up virtually in any place that has level ground and is easy for visitors to move around in and for vendors to get set up in. Unlike flea markets, craft vendors often have items that may not fair well in inclement weather and their displays are a lot more organized and pro than you'd see at a typical yard sale or flea market.
If you're planning an indoor/outdoor event, a paved lot is ideal so vendors can set up outdoor canopies with sides to protect their craft items. But it's also a great idea to offer some indoor or covered spaces as well, especially if some of your vendors need electricity for their displays.
High schools often make use of as much space as possible; gymnasiums, auditoriums and even hallways if they're wide enough. Churches may have large collective rooms and outdoor parking lots and local communities may use areas of parks or society halls.
If you're a new society without your own space, call around to distinct places that have large rooms and see what they fee to rent space. Depending on the place and your organization, you may be able to negotiate a discount.
2. Set Your Table/Space Rates
If you have a lot of 8-10 foot spaces available, fill them all up by charging less. If you fee too much, you may not get all your spaces filled up. If this is your first event, you might want to make this first year a special and either offer free space or a token .00 per space to get the most vendors.
Other options would be gift a free space if the seller brings his/her own table and .00 if you supply the table for them. You could also fee .00 if the seller requests electricity. Don't get greedy by trying to make money off the tables! Your society will have other opportunities to raise funds at the event without gouging vendors for money to set up.
Visitors want to see a lot of vendors when they come to your event. The more crafters, the more traffic, which equals more money raised.
3. Advertising to get Crafters
Advertising for vendors should be started as soon as you know where you're having the event and how many spaces are available. The earlier you get those ads out, the faster you'll fill up the spaces.
Advertise heavily so you (1)get enough vendors; (2)get enough visitors! EventLister.com is one of the most favorite online services where vendors go to find places to set up.
Locally, be sure to advertise to the local society with email, newsletters, flyers, and local newspaper ads. If your society has a Facebook page and Twitter, use it a lot. Besides the main Facebook page, have your members post about the event on their personel Facebook pages too.
All of your advertising should comprise a Crafters Needed statement and feel information.
4. Holding Track of the Vendors and Their Assigned Spaces
As soon as the advertising is out there, you want to be ready for the crafters to sign up. You should have your tables designated by estimate or letter or even section if it's a large area.
Once the vendors send in the application, you assign them a space and write their name in that space. You can then call or email them back with their table assignment or you can appoint person for the vendors to feel the day of the event about where they're to set up.
As a vendor, I'd prefer knowing all of that ahead of time so I can go directly to my spot and start setting up without disturbing the event organizers.
5. Contracting the Vendors
You want to have packets made up ahead of time for your vendors outlining positive conditions for the event; i.e., rain or shine, nonrefundable deposits if they don't show up, any liability claims or statements that are important, parking accommodations, setup dates and times and most importantly, directions to the craft show location.
You want to make your event as organized as potential for the vendors. They're the ones who are going to make you money because once they've committed to being at the show, they're going to tell their friends and family and their clients. Word of mouth will all the time be a amazing advertising resource.
When a seller contacts you about setting up, simply get their email or mailing address and send out an application with where to send the deposit - if you're charging for tables and space.
The information you need on the application is:
Their name
Address
Phone
Email
Website (if any)
What type of craft item they're selling
How much space they need
Are they bringing their own tables or will they need them provided
Do they need electricity
When you receive a seller application
Once you receive this information or you get this information over the phone, you can assign them their space.
6. Ways to Raise Funds at the Event
Of course, if you're charging for the tables and spaces, that's your first way of fundraising with craft shows. But it doesn't stop there. Here are some ideas for raising the most funds with your event.
Sell Baked Goods and Other Food. Many organizations set up tables filled with home-made baked goods and candies. If your location has a kitchen or food stand, sell sandwiches & drinks. You can give your vendors a special label for free coffee or drinks or even offer the vendors a free or discounted lunch.
Have a Raffle. A great way for vendors to well showcase their crafts is to have a raffle. This can be optional or it can also be used as an incentive to set up. For instance, the fee for a table or space can simply be a donation of an item to be raffled off. Or you can advertise that it's an choice for the seller to donate one of their items.
As you're setting up the tables or marking the spaces for the show, set aside an area specifically to set up the raffle items. Set a bag or holder next to each item and sell raffle tickets to visitors as they enter. Vendors are also encouraged to participate in the raffle by buying tickets to try and win other vendors' items. Raffles are great fundraisers, especially when you have a wide collection of items on display.
Raising Awareness as Well as Funds
Fundraising with craft shows is also a fun and creative society outreach event for varied organizations and churches to raise awareness and reach out to the community. You can have special brochures or pamphlets made up to hand vendors as they come in. Or better yet, once the show kicks off, you can have person from the society visit each seller personally. Have them pick up a company card at each table to add them to a special mailing list or effect up with a thank you letter for participating in the event.
If you get enough crafters to set up and they all have a great day because lots and lots of citizen showed up, the vendors would be more than happy to participate in another event and it could even come to be an each year fundraising event!
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